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International Rescue Committee - European Humanitarian Forum 2023

NGO JOB VACANCY IN ETHIOPIA

An Overview

One of the biggest non-governmental organizations (NGOs) in the world for humanitarian purposes, the International Rescue Committee helps vulnerable individuals and communities in more than 30 countries by providing relief, rehabilitation, and development support. After a severe drought in the Somali region of Ethiopia in 2000, we started working in the country and are currently helping Ethiopians and refugees in six different regions. We do this by implementing development and emergency programs in the areas of health, water and sanitation, economic recovery and development (ERD), women’s empowerment and protection, education, child protection, and multi-sectoral emergency response.

 

Role: Procurement and Supply Chain Officer

Position Synopsis

 

For IRC offices, effective supply chain management and coordination are the duties of the Supply Chain Officer-Procurement. Managing the complete supply chain, including procure to pay (P2P), fleet management, and maintaining productive and efficient fleets, will fall under her/his purview. To fulfill her/his duties, she/he must be able to strictly adhere to IRC policies, procedures, and donor requirements, ensure best practices, and keep records that pass audits.

 

Principal Key Accountabilities:

 

1. Purchasing

 

ensuring that all construction projects, as well as the acquisition of goods and services, are completed transparently, at the best cost, and by established policies and procedures.

collaborating closely with internal and external partners to guarantee efficient procurement planning to facilitate program execution.

completing every purchase by the IRC procurement SOPs, as directed by the supply chain manager.

creating and keeping price lists for all program supplies that are frequently used.

  • ensuring that framework agreements and approved suppliers are always utilized when purchasing goods, services, and construction projects.
  • utilizing the procurement software to process approved purchase requests (online BVA).
  • putting together proposals, requests for quotes, and other documents related to tender solicitation
  • taking part in vendor due diligence, evaluations, and tender meetings
  • putting together award recommendations, bid analysis, and bid opening records.
  • conducting open, well-documented contract negotiations with suppliers.
  • proving value for the money when making purchases
  • checking the completeness and accuracy of the procurement documents before accepting payment for approval.

2. Contract Administration

 

  • drafting and carrying out contracts for suggested bidders
  • ensuring that the terms and conditions are followed when executing contracts.
  • timely execution of running contract amendments and renewals
  • monitoring and evaluating supplier performance about predetermined performance metrics.
  • Observe scorecards for supplier performance.

Three. Supplier Administration

 

  • carrying out supplier due diligence, such as obtaining ATC clearance
  • upkeep of supplier records and paperwork
  • building a cooperative relationship with important suppliers.

4. Observance and Morality

 

Reduce the risk of non-compliance in procurement procedures by:

 

  • Recognizing and disclosing red flags in procurement
  • Using stringent due diligence procedures to screen suppliers
  • Assuring adherence to policies and procedures through teamwork and training.
  • putting corrective action plans (CAPs) for internal and external audits into practice

5. Summarising

 

The SC Officer must accurately prepare and submit:

 

  • assistance in creating and revising the assigned procurement activities as needed.
  • Send the supply chain manager a list of your commitments each month.

6. Transportation Administration

 

  • maintaining up-to-date documentation and records for cars and drivers.
  • Purchasing fuel and maintenance services when necessary
  • ensuring that programme activities are minimally disrupted while preventative vehicle maintenance is completed to a high standard.
  • ensuring that IRC’s vehicle policies and procedures are explained to all drivers.

Requirements

 

Schooling: Preferably a first degree or diploma in business administration, financial accounting, or a field related to logistics.

 

Work Experience: For those with a degree, two and five years of work experience in supply chain operations (procurement and fleet management, respectively) are required.

 

Preferred background and abilities:

 

  • familiarity with standard procurement processes and procedures (two years of experience with an NGO or IRC).
  • Proven track record as a procurement leader encompassing planning, procurement, and logistics in the supply chain.
  • Excellent communicator and influencer with strong analytical and interpersonal abilities who can operate with ease across organizational boundaries, cultural differences, and supplier relationships.
  • expertise and experience in contracting, market analysis, procurement, and plans and strategies.
  • strong negotiating and analytical abilities
  • outstanding abilities in sourcing strategies and market analysis.
  • able to function well in a highly matrixed environment.
  • strong mathematical abilities.

Language Proficiency:

 

  • Strong analytical abilities, strong interpersonal and communication skills, strong organizational abilities, and the capacity to adjust to shifting priorities and work requirements that may call for overtime or longer hours are all desirable traits.
  • Strong written and oral English abilities; additional local language preferred.

Licences or Certificates:

 

  • strong proficiency with Microsoft Word and Excel software.
  • a track record of handling multiple tasks and putting information into action without interfering with program activities.
  • appropriate credentials in the administrative and logistical fields

 

Job  2: Officer of Midwifery

Job Synopsis/Overview:

 

Supporting the implementation of the IRC MHNTs activities in the Tigray Region is the responsibility of the Midwife Nurse, who is a member of the IRC health and nutrition team. (S)He will be mainly responsible for organizing and carrying out the emergency health and nutrition program’s efficient medical logistics, from the strategic planning stage to the timely and appropriate management of medical supplies, all by international and organizational standards.

 

Principal Accountabilities:

 

  • Provide T.T. vaccinations as part of antenatal care.
  • Provide postpartum care.
  • Offer Family Planning Services
  • Make sure that every registered pregnant woman has a delivery plan.
  • Make sure obstetrical emergencies are referred.
  • Give sexual assault survivors access to clinical, psychosocial, and other SGBV resources, or make connections for them.
  • Provide health education, focusing on HIV/AIDS, RH, and IYCF in particular.
  • Make sure that all designated RH and HIV/AIDS initiatives are carried out.
  • Organises collaborations and forges close ties with other fields, including nutrition, U5 pediatric illness, OPD, SGBV, hygiene, and sanitation.
  • Organize behavior change and social communication (SBCC) to encourage requests for RH services.
  • Attend RH coordination meetings and Woreda task force meetings on behalf of IRC.
  • makes certain that RH interventions are applied to the normative procedures, regulations, and directives of the MoH and WHO.

 

Job prerequisites:

 

  • Two years or more of clinical experience in the direct management of reproductive health care (including family planning), antenatal care, delivery, postpartum care, comprehensive abortion care, neonatal care, and knowledge of and familiarity with services that are suited for adolescents.
  • It is beneficial to have current knowledge of comprehensive clinical RH management practices and their guidelines.
  • familiarity with IEC/SBCC materials on HIV/AIDS and RH that are culturally appropriate.
  • The capacity to function well under duress in isolated locations and awareness of the local culture.

Qualifications in Education:

 

Midwifery BSc/MSc

Preferred background and abilities:

 

  • NGO experience is highly desired, with two years of BSc and one year of MSc experience, respectively.
  • knowledge of planning and directing training sessions.
  • outstanding English, both spoken and written.

Language Proficiency:

 

English and Amharic. Tigrigna, the local language, has advantages.

IRC offers equal job opportunities to all of its employees. IRC evaluates applications solely based on merit, disregarding factors such as age, marital status, disability, national origin, race, sex, color, and religion.

 

Professional Standards: The values and principles stated in IRC Way – Standards for Professional Conduct must be upheld by the IRC and its employees. They are accountability, integrity, and service. The IRC operates and upholds policies on fiscal integrity, anti-retaliation, child safety, anti-workplace harassment, beneficiary protection from exploitation and abuse, and combating human trafficking by these values.

 

Gender Equality: IRC is dedicated to reducing the disparity between the sexes in positions of leadership. We provide benefits like parental leave, gender-sensitive security measures, and other encouraging benefits and allowances that create an environment where women can engage in our workforce.

 

Employer of Equal Opportunity: IRC is an employer of Equal Opportunity. Without taking into account any applicant’s race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other feature protected by applicable law, IRC evaluates all applicants based only on merit.

 

 

Job 3: Nutrition Officer at MHNT

Job Synopsis/Overview:

 

The Nutrition Officer will be responsible for nutrition intervention of the clinic maintaining a high standard of care as they help treat patients. The Nutrition Officer will support medical staff in the care and treatment of patients in the IRC’s Mobile MHNT. To meet the growing demand for specialized medical care, a team of committed health professionals is needed to handle the heavy workload. Occasionally, staff members may be asked to perform tasks that are not directly related to their job description.

 

Principal Accountabilities:

 

Utilize your expertise in nutrition to treat MAM and SAM. To treat malnutrition, supervise and guide the clinical team, and prescribe appropriate care while adhering to government and SP guidelines.

  • Ascertain that the patient and/or his/her family have understood the treatment plan by keeping them informed about their nutritional status and giving them the proper explanations and education about the course of treatment.
  • Collaborate with the personnel to guarantee culturally sensitive care and communication.
  • Throughout treatment, monitor the progress of your patients by performing examinations and consultations, prescribing the necessary medication by SP protocols, determining, in conjunction with other SP clinical staff, whether your patient can be treated or needs to be seen at a different hospital, and communicating with the patient’s family about their condition.
  • Encourage clinical leadership to enforce adherence to accepted practices for infection prevention and control.
  • Engage in accurate clinical documentation and nutrition data collection, reporting any issues or complications related to the patient’s illness or medical error(s) to the Nutrition Team Coordinator as needed.
  • In charge of overseeing the MMNU’s daily setup and making sure there is enough time available for patient visits.
  • Make sure patient privacy is upheld at all times.
  • Encourage clinical leadership to train and mentor other clinical staff members in the sharing of new information or procedures.
  • As needed, carry out any additional responsibilities.

 

Job prerequisites:

 

  • strong interpersonal skills combined with fundamental managerial and supervisory abilities.
  • proven track record of enhancing health facilities’ capacity and collaborating with communities through participatory approaches.
  • Capacity to oversee, coordinate, and plan the execution of emergency health response initiatives.
  • strong technical and report-writing abilities as well as familiarity with computers.
  • Self-driven, trustworthy, extremely responsible, reliable, and capable of constructively addressing weaknesses and gaps.
  • The capacity to function well under duress in isolated locations and awareness of the local culture.

Qualifications in Education:

MPH, a master’s degree in nutrition, a BSc, HO, and MSc in nursing, as well as experience in nutrition management.

Preferred background and abilities:

 

  • For a BSc, two years of minimum work experience is required; for an MSC, one year.
  • strong technical and report-writing abilities as well as familiarity with computers.
  • exceptional communication skills both in writing and speaking.

Language Proficiency:

 

English and Amharic. Tigrigna, the local language, has advantages.

Licences or Certificates:

Professional license renewed.

IRC offers equal job opportunities to all of its employees. IRC evaluates applications solely based on merit, disregarding factors such as age, marital status, disability, national origin, race, sex, color, and religion.

 

Professional Standards: The values and principles stated in IRC Way – Standards for Professional Conduct must be upheld by the IRC and its employees. They are accountability, integrity, and service. The IRC operates and upholds policies on fiscal integrity, anti-retaliation, child safety, anti-workplace harassment, beneficiary protection from exploitation and abuse, and combating human trafficking by these values.

 

Gender Equality: IRC is dedicated to reducing the disparity between the sexes in positions of leadership. We provide benefits like parental leave, gender-sensitive security measures, and other encouraging benefits and allowances that create an environment where women can engage in our workforce.

 

Employer of Equal Opportunity: IRC is an employer of Equal Opportunity. Without taking into account any applicant’s race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other feature protected by applicable law, IRC evaluates all applicants based only on merit.

 

 

Job 3: Pharmacy Manager

Job Synopsis/Overview:

 

As a member of the IRC health team, the pharmacy officer is in charge of assisting with the IRC MHNTs’ implementation in the Tigray Region. (S)He will be mainly responsible for organizing and carrying out the emergency health and nutrition program’s efficient medical logistics, from the strategic planning stage to the timely and appropriate management of medical supplies, all by international and organizational standards.

 

Principal Accountabilities:

 

  • Establish and manage thorough, useful, and comprehensive documentation (SOPs, assessments, protocols, and tools) about the management of medications and the use of pharmaceuticals in emergencies.
  • Establish an effective drug management program in compliance with IRC policy for emergency health programs.
  • Oversee the field pharmaceutical supply chain, which includes software systems for commodity management, storage, distribution, and the management of medications within healthcare facilities as well as waste management and controlled drug management.
  • Encourage efforts aimed at enhancing emergency access to high-quality medications.
  • Make sure that medical supplies and medications are routinely inventoried and monitored for usage.
  • Assist MHNT employees in ensuring that medical supplies and medications are requested as soon as possible.
  • Assist the program team and the supply chain in ensuring efficient plans for the acquisition and storage of all medical supplies, equipment, and medications.
  • Oversee the safe disposal of pharmaceuticals and medical supplies.
  • Keep lines of communication open and professional while encouraging a sense of unity among team members and offering direction so that employees can effectively carry out their jobs.
  • Keep your stock inventories current.

Create and submit reports on stock consumption.

  • Maintain/enhance the security environment for IRC programs by proactively and consistently monitoring/assessing the team’s safety and security, reporting any issues or incidents to IRC management as soon as they arise, and communicating with local authorities and other relevant parties as needed.
  • additional responsibilities set by the supervisor to advance and facilitate IRC programs.

Job prerequisites:

 

Outstanding interpersonal and report-writing abilities, both in Tigrinya and English.

strong technical and report-writing abilities as well as familiarity with computers.

Excellent interpersonal skills, the capacity to work under pressure in a demanding setting, patience, compassion, and diplomacy are required. Must be a team player.

The capacity for creativity, adaptability, flexibility, and willingness to work after hours, sometimes all night.

The capacity to work in demanding, stressful environments and to live in demanding circumstances.

Qualifications in Education:

 

Clinical pharmacy or pharmacy with a BSc or MSc.

Preferred background and abilities:

 

  • Two years at minimum for a BSc holder and one year for an MSc holder, along with a substantial amount of field operations experience in support of emergency operations.
  • Knowledge of the pharmaceutical supply chain, including knowledge of warehousing, stock control, transportation, and distribution
  • experience working in emergency response and humanitarian settings, as well as in complex and large-scale national programs within the NGO sector.
  • expertise in performing supply chain, pharmacy, or health assessments, especially in an emergency.
  • It is advantageous to have prior experience in clinical pharmacy, national drug policies, quality assurance, or public health about essential medicines.

Language Proficiency:

 

English and Amharic. Tigrigna, the local language, has advantages.

 

Job 4: Director of Finance in position

Position Synopsis:

 

IRC is seeking a Finance Director for an anticipated multi-million-dollar Department of Health CDC Strengthening Immunization Program Implementation in Sub-National Consequential Geographies opportunity. The program aims to provide immunization services, including the identification and vaccination of children who have received zero or underdoses, support for the elimination of measles, polio, and other vaccine-preventable diseases, support for global laboratory networks for polio and measles/rubella, support for the planning and execution of supplemental immunization campaigns, and support for the strengthening of immunization delivery systems and capacities in high priority countries.

 

The project’s financial operations and management will be under the direction of the finance director. In addition to serving as the Programme Director’s primary finance business partner, the Finance Director also offers the leadership and management required to guarantee that the project has the systems and financial infrastructure in place to support a seamless implementation. The Finance Director will make sure the aid conforms with all applicable labor, tax, and other laws in the host nation as well as CDC guidelines. Through a focused and thorough financial analytical review, s/he will be responsible for ensuring and monitoring delivery against the financial plans while also contributing to the development of the Project’s strategic and operational plans. To enforce internal controls over the CDC Immunisation opportunity, the Finance Director will also collaborate with the IRC Ethiopia Country Office Finance Unit.

 

The job will be headquartered in Ethiopia’s Addis Ababa. The hiring process is conditioned on the project’s successful award, and the CDC’s approval is required before the final applicant is chosen. It is projected that the project will start in June 2024.

 

Workplace Duties:

 

  • guarantees adherence to CDC and IRC policies, procedures, and requirements by all policies and procedures.
  • Establishes the policies, systems, and procedures for the project’s finance and supporting functions and oversees or manages the creation, documentation, and execution of these.
  • oversees the project finance schedule and activities to ensure that they are completed by the deadlines set by CDC and IRC HQ for financial reporting. creates forecasts for burn rate, reports on expenses, and quarterly accrual reports.
  • Monthly actual-to-budget expenditure reports and analysis for project funds are given to program staff and project management, and the review and discussion are facilitated.
  • oversees the timely completion of balance sheet reconciliations each month, and together with the project director, evaluates trial balances and final reconciliations.
  • keeps a close eye on all financial activity and alerts the project director to any circumstances that might compromise internal controls or financial performance.
  • oversees the preparation, approval, and review of all CDC financial reports by accounting, legal, and contractual requirements. Before submission, the reports are reviewed by the Project Director and Headquarters.
  • upholds internal control guidelines and practices
  • keeps an up-to-date understanding of the financial requirements set forth by the local government and makes sure that tax laws and other legal requirements are followed.
  • creates a matrix of roles and responsibilities for project finance, makes sure job descriptions are up to date, and hires and retains competent employees to handle finance-related tasks.
  • Create and execute a training curriculum for the project’s financial personnel.
  • Ensures timely completion of constructive performance reviews and facilitates performance and career option discussions with project finance staff.
  • oversees all bank account and project office interactions, including negotiating fees, interest rates, and currency exchange rates.
  • Creates policies for the project’s foreign currency holdings, cash movements, and holding limits by IRC policy.
  • supervises the prompt preparation, examination, and approval of each monthly cash and bank account reconciliation.
  • Creates, puts into practice, and oversees the systems, processes, and reporting required to keep up-to-date, accurate estimates of the cash needed to cover future expenditures, including agreements made that bind IRC to future expenditures.
  • oversees the creation of Cash Transfer Requests to Headquarters and makes sure the right amount of cash is kept on hand to make project execution easier.
  • helps with project budget preparation and revision
  • creates monthly and annual cash budgets using funds that have been approved.
  • together with the technical team, create a monthly pipeline analysis (spending forecast) for the project.
  • To reflect accurate data, coordinate and reconcile spending forecasts with the project director.

Conditions:

 

  • a master’s degree in accounting or a degree from an accredited university in accounting, business administration, commerce, or finance together with a recognized professional certificate in accounting, like a CPA
  • a minimum of ten years managing and supporting sizable projects funded by the CDC, USAID, and other institutional donors in comparable circumstances in a financial, compliance, or operational capacity.
  • familiarity with the financial reporting standards and budgeting for sizable projects funded by the CDC, USAID, BHA, FCDO, or other institutional donors
  • Proficiency in overseeing finances and reporting on projects with significant sub-award components
  • strong familiarity with financial reporting standards, generally accepted accounting principles, and financial management procedures
  • knowledge of CDC policies and procedures, especially relevant CFRs
  • extensive background using standard spreadsheet and database applications, computerized accounting systems (ERP), and advanced, proven, and useful Microsoft Excel skills
  • Must have a track record of anticipating issues before they arise, communicating them, and coming up with solutions.
  • Outstanding professional patience, interpersonal communication skills, and the capacity to engage, collaborate, and prosper in a diverse environment
  • Excellent negotiating abilities and the capacity to build relationships with a variety of teams
  • high proficiency in both written and spoken English

Professional Standards: The values and principles stated in IRC Way – Standards for Professional Conduct must be upheld by the IRC and its employees. Integrity, service, accountability, and equality are these. The IRC operates and upholds policies on fiscal integrity, anti-retaliation, child safety, anti-workplace harassment, beneficiary protection from exploitation and abuse, and combating human trafficking by these values.

 

Gender Equality: IRC is dedicated to reducing the disparity between the sexes in positions of leadership. We provide benefits like parental leave, gender-sensitive security measures, and other helpful benefits and allowances that create an environment where women can work.

 

Employer of Equal Opportunity: IRC is an employer of Equal Opportunity. Without taking into account any applicant’s race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other feature protected by applicable law, IRC evaluates all applicants based only on merit.

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