CST Ethiopia NGO New Vacancy 2024

CST Ethiopia NGO New Vacancy 2024

CST Ethiopia NGO New Vacancy 2024

In Ethiopia, the Catholic Church’s overseas development and humanitarian organizations from England and Wales (CAFOD), Scotland (SCIAF), and Ireland (Trócaire) are represented by CST Ethiopia. The three organizations are each member of global networks, such as Caritas Internationals, and have over 40 years of combined experience in humanitarian relief and international development. Through the legal organization CST Ethiopia, the three organizations currently collaborate to run a single, integrated country program in Ethiopia.

CST Ethiopia supports communities in Addis Abeba, Afar, Amhara, Oromia, SNNPR, and Tigray regions by collaborating with regional church and non-church organizations.

The CST Ethiopia country program, which presently concentrates on humanitarian response, livelihoods, women’s empowerment, and gender-based violence, is implemented under the general direction of the Addis country office.

In several Ethiopian regions, CST Ethiopia has been assisting partners in carrying out development and humanitarian programs. CST Ethiopia only collaborates with regional partner organizations under a partnership model. For the internship position of Office Admin Support Intern, located in Addis Ababa, Ethiopia, CST is presently seeking an Ethiopian national.

Position: Intern – Office Admin Support

Qualifications

  • Recent graduate from accredited university in Business Administration, Secretarial science or Office Management or Marketing

Key responsibilities

General office administration support

  • Support with receiving visitors and calls, handle their inquiries, and direct them to the appropriate persons according to their needs and updated the visitors? list tracker.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals if any.
  • Support with maintaining scheduling and event calendars and assist in booking meeting rooms and events.
  • Support Admin assistant and operation team on travel booking and payment preparation.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Support with a timely reception and transmission of any project correspondence and circulation and information sharing to staff.
  • Support with the incoming and outgoing correspondences of the office, locate/file and/or replay as required.
  • Support operation team on receiving tender documents according to CST standard procedure.
  • Assist on soft and hard copy archiving based on CST standard procedure.
  • Performs photocopy, scan and other related activities.
  • Perform other tasks assigned by the supervisor.

Operations admin support:

  • Support in preparation of purchase requests for office opertions support.Ensuring all supporting documents for creating PR are completed
  • Collection of price qoauations,  invoices and cash receipt vouchers from suppliers & vendors and submission to finance for payment processing using standard payment request procedure
  • Collaborate with Government Liaison & Logistics Coordinator and Head of Opertions to understand procurement needs and specifications.
  • Coordinate goods receiving activities to verify the receipt of ordered items.
  • Collaborate with relevant departments to confirm the quality and quantity of received goods.
  • Communicate with vendors to clarify specifications and resolve any issues.
  • Monitor and track the status of open orders with vendors.
  • Communicate proactively with vendors to obtain order status updates.
  • Address any delays or issues in collaboration with vendors to ensure timely deliveries.
  • Ensure all procurement activities adhere to relevant regulations, and organizational policies.
  • Support on other routine office tasks as assigned by the Head of Operations

Other

  • Closing date: The closing date for applicants is July 05, 2024, by close of the day.
  • Recruitment and selection procedures reflect our commitment to child protection.
  • Location: Addis Ababa, Ethiopia

How to Apply:

Those who are qualified can apply online:

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